Q'Straint
  • - Accounting & Finance
  • Oakland Park , FL, USA
  • Full Time

Q'Straint is looking to fill an exciting new opportunity for an Accounting Clerk with at least 3 years of experience to assist in the Accounting Department. 
Our preferred candidate will have an undergraduate degree or 2 year certificate in Accounting, have strong computer skills and pay close attention to detail. 
Our offices are located in Fort Lauderdale, Florida and you can find us online at: 
https://www.qstraint.com
Send us at least 5 examples of your most successful development work (research, analysis, sketches, models, renders, etc.) in PDF format along with a link to your online portfolio. 
The position will require the following:

POSITION PURPOSE

Performs A/P and A/R functions to ensure supplier invoices are complete and accurate, and processes them for payment in an efficient and timely manner. Performs accounts receivable (A/R) functions to ensure all customer invoices are processed accurately and efficiently, and all payments are received according to customer's terms.

 

DELIVERABLES & RESPONSIBILITIES

Accounts Payable Functions

  • Assist with the management of global credit card administration
  • Design, testing and administration of travel, expense and other related reporting
  • Liaise with the Concur User Support Desk and IT to ensure all inquiries are addressed and process documents are updated for future reference
  • Review, verify and process all supplier invoices, and employee travel and expense reports
    • Research and resolve invoice discrepancies, disputes and issues with suppliers and company personnel
    • Maintain and setup all vendor files; credit applications and enquiries
  •  Process and coordinate weekly check / EFT runs; prepare checks for review, approval and signature; distribute all checks; and file all checks, invoices, and backup information
    • Compile credit card reconciliations and other summary reports
  • Control and maintain petty cash flow, payout, and record keeping
  • Administer year end 1099-MISC forms for independent contractors

 

Accounts Receivable Functions

  • Verify and process A/R transactions
  • Daily invoice conversion, printing and mailing
  • Monthly customer statements
  • DR/CR Memos (data input, offset invoices, copy return forms for inventory)
  • Cash Receipt and bank deposits
  • Perform collection functions
  • Solicit payments on late payments and overdue customer accounts
  • Recordkeeping
  • Resolve all customer account balance discrepancies and issues

 

Additional Functions

  • Perform month/year end procedures in an effective and timely manner
  • Performs other duties according to business needs

 

QUALIFICATIONS (Education, Experience & Skills)

  • Undergraduate degree or 2 year certificate in Accounting (preferred)
  • 3 years' experience in Accounting
  • Minimum 1 year experience with Concur software
  • Strong computer skills, including Microsoft Office (Word, Excel, Access) and ERP software
  • Attention to detail and ability to multi-task is an asset.
  • Organizational, verbal and written communications skills are a must.
  • Able to take initiative and work in a dynamic, fast-paced environment
  • Ability to work effectively individually and also as part of a team
  • Ability to manage multiple projects concurrently with minimal direction

 

 

 

OTHER

The following other characteristics described below are representative of those encountered by the employee to successfully perform the essential functions of this job.  The company will provide reasonable accommodation for qualified individuals with a disability, unless providing such accommodation will present undue hardship.

 

PHYSICAL DEMANDS:

  • Frequently required to stand walk, walk, and operate computers, telephones and specified equipment, requiring gross and fine motor skills, and to employ eye-hand coordination
  • Frequently required to view detailed drawings or reports closely

 

WORKING CONDITIONS:

  • Requires routine and frequent meetings of critical deadlines and details, which may be stressful
  • Occasionally exposed to shop elements (e.g. noise, moving parts and equipment, dust and fumes)
  • Noise level is usually low to moderate and moderate to low indoor temperatures or climate controls
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